Instruction to presenters

Guide for Oral Presentation

1. Presentation format guidelines:

  • Presentations 16:9 or 16:10 (i.e. ‘landscape’) will display fine.
  • PDF or PowerPoint format preferred.
  • Keep text to a minimum.
  • Use fonts that are simple and suitable for reading at a distance (18 point is a
    suggested minimum).
  • A suggested maximum dwell for each slide is one minute.
  • Keep figures simple. Explain the axes of plots before describing what is shown.
  • Don’t crowd the bottom of your slide. The lecture rooms are not tiered, and some
    people may not have a clear view to the bottom of the screen.
  • 2. Submitting your presentation:

  • File naming convention is Day_Time_SessionNumber_AbstractNumber_Lastname.EXT, where Lastname refers to the presenting author. For example, Mon_1005_069A857_Meier.ppt
  • Those with an oral presentation on Monday should bring a USB with their presentation file to the registration/Icebreaker on Sunday evening, for a member of LOC or a volunteer to upload. Anyone with a Monday morning presentation and NOT attending the Sunday registration/Icebreaker, please email your presentation no later than 5pm (Hobart time) on Sat, 08 March, to Petra. For those with an oral before lunch on Monday this is required.
  • Once at the C3 venue, from Monday till Fr am, oral presentations are to be uploaded on designated computers in the Speaker Preparation room, next to the main auditorium.
  • Upload your presentation at least one session ahead (ie a minimum of 2.5hours) before yous.
  • The Speaker Prep Room will be manned from 0745 each day. Mark Blake from C3 will be the AV supervisor. – Download the conference timetable and check on the pinboard outside the main auditorium for changes to the schedule.
  • 3. Operation of the session:

  • Be in the session room in good time before the start of the session, briefly introduce yourself to the session chair and take a set near the front.
  • At the start of the session, the Chair will introduce the session and briefly outline the
    procedure (see below).
  • The first speaker should then walk to the podium, click on their presentation on the
    session title slide, and begin their presentation.
  • Total presentation time is 15 minutes with 12 minutes for the presentation and 3 minutes for questions. The Chair will provide you with a 3 minute warning. Please keep to time as people will be moving between parallel sessions.
  • At the end of the time, the Chair will ask the next speaker to start their presentation.
  • A laser pointer and a remote control will be available for you to use. You will also
    be able to control slides with a mouse and keyboard.
  • 4. Chair notes

  • Welcome to the section – remind the audience of the session title.
  • Provide advice to presenters:
    1. You will have 15 minutes maximum, with 12 minutes for the presentation and 3 minutes for questions.
    2. A warning will be given 3 minutes before the required end of your presentation.
    3. For each presentation – announce speaker name and affiliation as the speaker walks
    to the podium (don’t repeat name of presentation).
  • At the end of the session ask the audience to thank all presenters.
  • Guide for Poster Presentation

  • Presentation format guidelines:
    1. Maximum poster size A0 (1189 mm x 841 mm).
    2. Portrait (vertical) format only.
    3. Ensure font size is suitable for reading at a distance of about 1 metre (18 point suggested minimum).
  • Poster display:

    1. Poster boards will be set up in the Atrium of the C3 Convention Centre. Check the poster lists for Monday and Thursday
    to identify the poster board you are meant to occupy. Poster boards will be labelled.
    2. Attachment material will be provided at each board.
    3. Put up your poster early on Monday if you are in the Monday session and take it down in the morning of Wednesday by morning tea time. If you are in the Thursday session, then put your poster up during Wednesday morning tea, and take it down by lunch on Friday.
    4. Volunteers associated with the Local Organising Committee will be on hand to assist, pls contact the
    Registration Desk.
    5. Posters not claimed will be recycled at the end of the conference.